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Virtual Mailbox Rundown: What Is It and Should You Get One?

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In this post we’ll explore virtual mailbox services and how they can help expats, digital entrepreneurs and nomads. 

What Is a Virtual Mailbox?

A virtual mailbox is a service that receives your traditional (snail) mail at a physical location and makes it available for you online. 

This is a modern solution for nomads, digital entrepreneurs, and expats. Your mail will be fully digitized and backed up online. 

So, if you need a 

  • way to receive your home mail online; or
  • virtual business address that offers a (online) mail forwarding service 

You’re looking in the right direction!


A virtual mailbox is a service that uploads your physical mail online so that you can access it from anywhere in the world. 

How do Mail Scanning Services Work?

An organization that offers a virtual mailbox service works like this:

They have a physical location, or multiple locations, to which they receive mail. Usually, these locations are open during business hours and always have a member of staff available. 

These companies serve multiple businesses at a time. This means that they receive a lot of mail every day, from different clients. 

Once your mail arrives, the administration staff will scan the mail and get it over to you. 

Modern platforms will have an automatic dashboard. You can access and manage all your mail from this dashboard. The dinosaurs will email you the scanned mail. Either way, you’ll be notified and then you can access the mail online.

You usually pay a monthly fee. The amount will vary from company to company, it can be anywhere between $20 and $50 per month.


A virtual mailbox service is an office with administration staff. They receive your physical mail and upload it in return for a monthly fee. 

Do You Need a Virtual Postal Address? 

There are certain circumstances under which a virtual mailbox will be the perfect solution for you.

Business owners and expats often chose to rent a mailbox. It’s reliable, easy to use, and does the job. 

If You’re a Nomad or an Expat

Asking a relative or a friend to receive your mail while you’re abroad might seem like a good idea… at first.

If you’re lucky, your designated person will know how to scan and upload these documents so that they’re readable and on time. But if you’re like most other people, you’ll end up with a lot of stress instead. 

You’ll have to chase them to send the documents over to you. And you’ll have to do the filing yourself to keep organized. 

Not to mention that they will probably get involved and ask you a lot of questions. Imagine having to explain every statement, contract, and letter to somebody. 

You won’t get the option of filing a complaint if something goes wrong, after all, they’re doing you a favor. 

A professional virtual mailbox service will get your nomad mail to you promptly.

You’ll have all your mail in one place, accessible from the platform. 

And, if there are any issues you can complain and get them resolved professionally. 


As a nomad or an expat you’ll benefit from having a virtual mailbox, it’s a fast and a reliable way to receive your mail. 

You’re a Digital Entrepreneur 

Keep your business’ mail organized for a small monthly fee. You can’t go wrong here. 

Instead of burdening yourself with piles of mail, delegate the work to a professional service. It’s like having an administrator, just much more affordable. And reliable. A small investment for your business. 

What’s the Difference Between a P.O. Box and a Virtual Mailbox

A P.O. box is a locker inside a post office that you rent. The mailman will drop off your mail at the locker. To access the mail, you have to make a trip to the post office. 

A virtual mailbox is a service that scans your physical mail and makes it accessible for you online. You can access your mail from anywhere in the world, at any time. 

Why You Should Consider a Virtual Mailbox

You will not regret using a virtual mailbox service. Whether it for personal or business reasons. 

Location Freedom

A virtual mailbox will free you from having tobe at any specific location. You have access to your mail as long as you have access to the internet and a laptop, tablet, or smartphone.

You Can Use a Virtual Mailbox as a Business Address

Since virtual mailbox services operate from physical locations, you can use them as the mailing address for your business. It’s more practical and looks more professional than a P.O. Box.

Professional and Reliable Service

In exchange for a small fee, you’ll receive all your mail online. Mail scanning services are efficient and reliable. 

Completely Digitized

Paperwork that keeps piling up, big document drawers, a dusty office. These are all things of the past. Keeping your mail in the clouds the modern solution. No matter if it’s your private mail or business mail. It’s secure, easy to use, and smooth. 

Which Virtual Mailbox to Choose? 

Most providers offer a basic service that runs on outdated platforms that are painful to use. 

The biggest downfall of this is that you’ll waste a lot of time.

Your best option is to sign up for a service that’s modern and optimized. The good news is that you don’t have to pay more for that.

The Best Virtual Mailbox Solution

For just $20 per month, you can have the most forward-thinking virtual mailbox service.

You’ll get access to your very own dashboard from which you can view and manage all your mail. You can also use the dashboard for other services like company formation, registered agent services, and online notarization. Learn more about the services here.

Your mail will be scanned fast, stored securely in the cloud, and you’ll have access to it from anywhere. 

Read more about the best virtual mailbox platform here.

About Author

Picture of Rick Mak

Rick Mak

Rick Mak is a 30-year veteran businessman, having started, bought, and/or sold more than a dozen companies. He has bachelor's degrees in International Business, Finance, and Economics, with masters in both Entrepreneurship and International Law. He has spoken at hundreds of conferences around the world during his career on entrepreneurship, international tax law, asset protection, and company structure. Business Anywhere Editorial Guidelines

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