Close this search box.

Why Freelancers Should Consider a Virtual Mailbox

A set of management tools displayed on a screen, representing essential resources for emerging business leaders

Share This Post

Are you a remote worker wondering why freelancers should consider a virtual mailbox? The cloud-based service can receive, track, organize and send mails with an internet connection. It provides a commercial address to contractors so they don’t publicize their private information.

The mail forwarding service associated with a virtual mailbox often charges less than sending via P.O. Box. Providers don’t charge for the amount of information you hold and shred junks for free.

Are you ready to discover why freelancers should consider a virtual mailbox? We’ll discuss the cloud-based service more in-depth and highlight reasons to adopt digital storage. Let’s get started.

What is a virtual mailbox and how does it work?

A virtual mailbox is a cloud-based service that can receive physical mail from anywhere on your behalf. It also helps you track and organize mails, requiring an internet connection.

Virtual mailboxes digitize your messages and remove junk mail. It can also automate business tasks such as depositing checks received in the email. Most providers offer various address locations ideal for companies in multiple states or cities. 

After selecting a virtual mailbox provider, the user picks an address location. The provider receives and scans the outer part of the package before uploading the digital copy to an application.

Let’s discuss how virtual mailbox work more in-depth to improve your knowledge:

Sign up for a plan

After deciding on your provider, sign up for a mailbox plan that fit your business needs. When creating an account for a digital account, there are a few things to keep in mind. Choosing a virtual mailing address or not and how many people should access the postal mail are essential factors.

Most providers offer mailbox plans that suit various needs for small companies and freelancers. Medium to large businesses can select from packages that offer more storage capacity for larger quantities of mail.

Scans and send to the cloud

The virtual location service scans the received mail before uploading the information. You can access the digital data from anywhere anytime with a smartphone, tablet and desktop computers.

Most providers have secure clouds and ensure the documents are in a high-resolution format. You may get a PDF document with a searchable feature, where you can quickly find texts. Besides, users can forward the messages to a new address or store in the mail for future purposes.

Consider choosing a provider with flexibility, efficiency, and high-level security when managing your virtual mail needs.

Why should freelancers consider a virtual mailbox?

Separating personal from professional addresses and getting paid faster with check deposits are virtual mailbox benefits for freelancers. Staying on top of the mail when traveling with document retention and integrations are other reasons to consider. Let’s dig into the details:

Separate personal from professional address

The most essential reason why freelancers need a virtual mailbox is to separate personal from professional addresses. Many freelancers, startups and small business owners use their personal residence as their business location.

It’s a wrong approach as keeping residential addresses private increases security and privacy. But they still need to register the business with a location, making a virtual mailbox necessary.

You can register a business or share an address with customers without publicizing your private information with a virtual provider.

Get paid faster with Check Deposit

Freelancers getting paid for provided services faster through check deposit is another benefit of a virtual mailbox. It’s because many companies still pay contractors and independent workers with checks.

Many freelancers work with clients who adopt different payment methods, including checks. With a virtual mailbox, users can allow automation for Check Deposit, which enables faster payment. The providers receive your checks, scan and deposit them into your bank directly without any hassle.

Document Retention with integration

Virtual mailboxes make merging your postal mails with the applications you cherish easy. Most providers allow easy integration with Google Drive, Dropbox and other   programs on all your favorite devices. You can access the information with the touch of a button.

Users can also keep digital records of all essential business and personal data with a virtual mailbox easily.

Saves money and time

Virtual mailboxes are ideal alternatives for freelancers to consolidate and cut costs. For example, these professionals don’t pay for office space rent, instead they work remotely and monitor mail digitally.

Many freelancers save time and manage postal mails with the flexibility of an email using virtual mailboxes. With a provider, you can connect and share your information with customers and business partners.


Flexibility is one of the virtual mailbox benefits for freelancers. Since these professionals aren’t tied to a particular location or office, they can conveniently access their emails anywhere with a provider.

Independent contractors can store incoming packages until they’re ready to receive at a different location. You can send it to your residential address after submitting a request in the app.

Users might enjoy additional services such as local pickup and mail forwarding. Other benefits may include package forwarding and compatibility with Android or iOS.

Adopt a virtual mailbox with style

Freelancers ready to get paid faster with deposit checks should consider a virtual mailbox for this feature. The cloud-based provider can cash your payment directly into your local bank account.

Still wondering why freelancers should consider a virtual mailbox? Independent contractors maintain organized documents and integrate them with various applications using virtual mailboxes. You can perform this task by clicking a button and they’re compatible with Android and iOS.

Adopt a virtual mailbox with style and get convenient access to your mails using the internet from anywhere. It also separates personal from professional addresses, making it ideal for every remote worker.

About Author

Picture of Rick Mak

Rick Mak

Rick Mak is a 30-year veteran businessman, having started, bought, and/or sold more than a dozen companies. He has bachelor's degrees in International Business, Finance, and Economics, with masters in both Entrepreneurship and International Law. He has spoken at hundreds of conferences around the world during his career on entrepreneurship, international tax law, asset protection, and company structure. Business Anywhere Editorial Guidelines

Subscribe To Our Newsletter

Get updates and learn from the best

More To Explore

Do You Want To Boost Your Business?